Organization: Central Valley Scholars 
Location: Hybrid (In-person at Fresno office and virtual)  
Job Type: Full-Time (35 hours/week) 
Hourly Rate: $28.57 an hour ($52,000 a year) 
Start Date: As soon as possible

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About Central Valley Scholars:

 

Central Valley Scholars (CVS) is a community-based organization led by first-generation, queer, undocumented, Students of Color, with a mission of creating accessible pathways towards higher education for historically underserved communities in the Central Valley. CVS’s strategy focuses on creating critical, conscious, and realistic perspectives on higher education, with an emphasis on how systemic forms of oppression affect oppressed students' academic trajectories. CVS fosters equity by providing workshops, scholarships, mentorship (themtorship), and specialized programming to help students achieve the education they deserve.

 

About The Position: 

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Founded in 2019, Central Valley Scholars is a champion organization in creating educational equity in the Central Valley. Increasing our reach and funding every year, we are proud to offer a full-time position in our small but fast growing organization. We are looking for an Assistant Director of Operations & Finance (DOF) who is rooted in community, advocacy, and a love for the Central Valley to join our team and commit to our growth on a long-term basis. 

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Reporting to the Chief Executive Officer (CEO), the Director of Operations & Finance will lead and support seamless fiscal, operational and human resource management systems, procedures, and processes. The ideal candidate will have solid process and fiscal management skills, knowledge of non-profit and fund accounting, and a working knowledge of human resource laws and best practices. 

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As a member of the management team, the DOF will be involved in strategic planning, evaluation, and professional development initiatives, as well as financial reporting and fundraising initiatives.

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The Assistant Director of Finance & Operations will focus on fundraising, finances, and human resources. They will report to the Chief Executive Team during daily meetings and to the Board Treasurer monthly. This person must be extremely organized, knowing every detail of our ongoing expenses and income revenue, and have skills in budgeting, grant writing, and donor relations. A more detailed list of their requirements are as follows.

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Responsibilities:

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The Assistant Director of Finance & Operations reports to the CEO and works closely with the CEO and the Assistant Director of Programs on cross-functional organizational goals. This individual plays a critical role in the management of several areas of the organization: finance, business planning and budgeting, human resources, administration, and IT.

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Primary responsibilities include but are not limited to:

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Finance: ​

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• Create and manage organization’s annual budget; provide quarterly reporting to board members and leadership team on budget progress throughout the year

• Maintain accurate payroll processing

• Oversee completion of annual tax return and audit with contracted accounting firm

• Create internal budgets for purposes of grant application/reporting, event planning, and campaign efforts

• Work with the CEO and the Board to meet critical financial and advocacy goals for the organization

• Manage organization’s financial accounts (checking, savings, investment)

• Manage payment accounts for sustaining donors; reconcile donor accounts with accounting records for accurate reporting

• Negotiate, prepare, and monitor all vendor and consultant contracts

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Fundraising: 

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• Create and manage organization’s grant and donor database

• Apply to grants

• Create and manage relationships with new donors, funders, business sponsors (send email updates, hold meetings)

• Send thank you cards and donation acknowledgment letters to all donors

• Plan fundraising events

• Develop fundraising strategies

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Operations: 

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• Oversee payroll, recruiting, onboarding, off-boarding, employee check-ins and exit interviews, and other human resource needs

• Be responsible for all human resources (HR) functions including hiring practices, employee review policies, professional development, and other HR activities

• Assure compliance with applicable HR, employment and personnel laws and regulations

• Maintain and update Employee handbook as necessary 

• Maintain updated personnel and operations policies and procedures and ensure compliance

• Train and orient staff on personnel policies and procedures; and

• Oversee hiring and supervision of all administrative staff and administrative volunteers

• Identify areas for operational improvements and drive continual improvements of processes

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Minimum Qualifications: 

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• A Bachelor's Degree from an accredited university in any relevant field (OR) at least 2 years of professional work experience in a relevant field.  

• At least 1 year of professional experience, with a minimum of 1+ years of broad non-profit financial and operations management experience and/or experience in related area;

• A proven commitment to racial, social, and economic equity, aligned with the mission and goals of Central Valley Scholars

• Able to set priorities and multi-task while maintaining accuracy and meeting deadlines;

• Excellent communications skills, including during tough negotiations and in light of staff adjustment to adhere to new policies and procedures;

• Experience in writing government, foundation, community, and/or corporate grants;

• Ability to thrive as part of a team with diverse identities, experience, expertise, skills and objectives;

• Commitment to working for Central Valley Scholars on a long-term basis (2+ years) 

• Must have a valid driver's license and form of transportation

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Preferred Qualifications: 

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• Prior experience working with start-up organizations 

• Strong ties (either personal and/or professional) to the Central Valley

• Graphic development and branding strategy experience 

• Familiarity with Gusto, Pages, Canva, Keynote, Google Docs, and Google Sheets

• Large network that can help advance Central Valley Scholars’s mission and funding capacity

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Job Type and Hourly Rate: 

 

The DOF is a full-time position of 35 hours a week with a $28.57 hourly rate ($52,000 a year). This is a hybrid position, working from 11 am - 6 pm remotely Mondays and Fridays and in-person at the Fresno office Tuesdays, Wednesdays, and Thursdays. 

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Benefits: 

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• 10 days of paid vacation, 8 sick days, 2 personal days and 10 paid holidays.

• 35 hour work weeks 

• Paid bereavement leave

• Paid jury duty leave

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Equal Employment Opportunity:

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Central Valley Scholars is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

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Apply Today:  

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Applications for the DOF will be open until the position is filled. Please complete this form to apply. You can save your application and make edits later; however, you cannot edit after submission. For questions or support please email us at contact@centralvalleyscholars.org. 

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