This document outlines the Terms and Conditions for the Themtorship Program and relevant events administered through Central Valley Scholars. By submitting an application for our program, you are agreeing to these terms and conditions.

 

You must read these Terms and Conditions in their entirety before you accept your program offer. When you accept your program offer you are agreeing to and accepting these Terms and Conditions and agree to the requirements and conditions.

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Communication

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All correspondence during the application process will be sent to the applicant’s primary email address submitted in the application form, with the option of telephone communication, based on Central Valley Scholars decision.

 

It is the responsibility of the fellowship recipient to inform the Central Valley Scholars of any changes to their email, postal or residential address. It is also the responsibility of the participant to inform Central Valley Scholars if they change their place of school/tertiary institute during the course of the program.

 

Any changes to the applicant's email address, postal or residential address without notice, after submission of application and without necessary cause, may result in cancelation of their application.

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Themtee Commitment

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Students admitted into the Themtorship Program agree to commit to the following: 

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• Attend and participate monthly virtual trainings with the Themtorship cohort between August 2023 and May 2024 

• Attend and participate monthly virtual one-on-one check-ins with themtors between August 2023 and May 2024 

• Attend and participate in two in-person convenings scheduled in December 2023 and May 2024 

• Attend virtual one-to-one check-ins with program directors between August 2023 and May 2024 

• Complete requested surveys and updates pertaining to your progress in the program 

• Hold continuous communication with program directors, your themtor, and the cohort through the duration of the program

 

Technology and Software

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If you have also been provided with technical equipment as part of your participation during the program, Central Valley Scholars does not offer any warranty period and accepts no liability for any loss or damage of the equipment.

 

Borrowed property of Central Valley Scholars must be returned in the same condition that it was received. Students admitted into the program shall receive a free laptop; however, students may be requested to return the laptop if they are terminated from the program. If a student is terminated from the program, they must return the laptop and keep it in the original box. Students also agree to mail laptops or other property back to Central Valley Scholars to a given address, if they are terminated from the program. Student may be requested to return the laptop based on the decision of Central Valley Scholars.

 

Students are responsible for laptops or other property while they are given to them. If property is stolen, damaged, or in need of repairs it will be the responsibility of the student who will be held accountable for the laptop. Students must notify Central Valley Scholars staff to know if property is lost, stolen, or broken as soon as possible. 

 

Eligibility

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• Must be enrolled in a high school, charter school, G.E.D school, continuation school or community college in the San Joaquin Valley during the 2023-2024 academic year 

• Must identify as a first-generation, undocumented, and/or Black student

• Must be applying to an undergraduate university during the 2023 application cycle

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Attendance

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The students should notify the director if they will be absent or will be late to program sessions or events that are required. Students may be removed from the program if they miss 3 or more program gatherings/trainings without prior notification to the program director(s). Students may also have a reduction to their scholarship of up to $50 for every required meeting they miss after three absences. 

 

Termination

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Central Valley Scholars may terminate your participation in the program if you have:

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• failed to meet the eligibility requirements;

• failed to meet the program terms and conditions;

• missed more than 3 required program gatherings without prior notification to program director(s) between August 2023 and May 2024 

• an amicable and realistic communication process cannot be reached

• been made an incorrect offer as determined by the Central Valley Scholars at its sole discretion; and/or

• have provided incorrect, false or misleading information or withheld relevant information on your application or after receiving an award offer

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Providing false or misleading information is an offense. If Central Valley Scholars knows or has reason to believe that you have provided false or misleading information, Central Valley Scholars may reassess your entitlement to the program. 

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Students terminated from the program may be required to return their granted laptop and/or $500 scholarship based on the decision of Central Valley Scholars. 

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Accepting Your Offer

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Successful applicants will receive an email detailing the program benefits. If you do not wish to accept the program that you have been offered, you should advise us immediately in writing.

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Your application details may be passed on to donors or partner organization (where applicable). If you do not wish for your details to be passed on, you must advise the Central Valley Scholars in writing.

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Central Valley Scholars reserves the right to change the title of the program awarded depending on funding contributions from external parties. If the funding level or eligibility changes, Central Valley Scholars will advise the recipient before changing any details, but name changes can occur without notice.

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Any successful applicant may be required to show proof that they are enrolled in a high school, continuation school, G.E.D. school, or community college. Applicants may also be requested to show proof of submitted applications to accredited universities for the 2023 undergraduate application cycle.

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Admitted applicants must reply either accepting or rejecting this offer within 7 days of receipt.

 

Failure to respond within this 7-day period may result in the offer being withdrawn and reassigned. You must accept your scholarship offer by the due date, as instructed in your offer email, to be eligible to engage in the program and receive payment.

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How Your Scholarship Is Paid

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Central Valley Scholars will make payment of the funds in one single installment, though we reserve the right to make payment in multiple installments, as we see fit.

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The total value of the scholarship offered will be outlined in the official offer email. We reserve the right to offer any value of funds, up to the value of $500.

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The scholarship funds can be paid into your nominated bank account, or by other means, to be discussed between Central Valley Scholars and you the applicant. Central Valley Scholars reserves the right to make final decision on how payment is made, and can withdraw the offer of scholarship if an amicable and realistic payment process cannot be reached.

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Scholarships are awarded based on established eligibility criteria. You must meet the eligibility requirements to receive your scholarship payment. 

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Repayment Of Your Scholarship

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You will need to repay the scholarship if:

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• the payment is made to you in error or you have been overpaid;

• your program participation and/or offer is terminated

• Students fail to complete the program as decided by Central Valley Scholars 

• you do not meet the conditions of the program or are deemed to be ineligible for the program; and/or

• you have been made a scholarship offer in error

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In the event that you are required to repay your scholarship, you must do so within 4 weeks of receiving the notification.

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How This Scholarship Affects Your Taxes

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Central Valley Scholars is not responsible for and cannot provide you with financial advice on taxation matters. The information provided here is of a general nature only and does not take into account your individual financial circumstances. In most cases, if you are enrolled as a full-time student, your scholarship payment may not be taxed.

 

Central Valley Scholars is not liable for the payment of any tax or any other obligations you may incur as a result of accepting a scholarship from us. You must seek appropriate financial advice prior to accepting a scholarship.

 

Further information can be obtained from the IRS website: https://www.irs.gov/taxtopics/tc421

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Publicity and Promotion

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If you participate in the program, your details including, but not limited to, name, school, and photograph may be passed on to media and used by the Central Valley Scholars and/or partner organizations but not limited to the Central Valley Scholars’s: 

 

• Website

• Social media channels

• Print and electronic media

 

If you do not wish for your details to be passed on to the media or used for promotional purposes, you must notify the Central Valley Scholars in writing.

 

If you attend events held by the Central Valley Scholars, photos and videos of you at the event (along with your name, school and etc) may be used for promotional purposes by the Central Valley Scholars and/or our partner organizations, including but not limited to the Central Valley Scholars website, social media channels, print and electronic media.

 

It is agreed that the use of these photographs and videos shall in no way be used in any other forum other than official Central Valley Scholars business. If you do not wish for photographs and videos of you to be used in this way, you must notify the Central Valley Scholars in writing.

 

Media Consent

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Consent is sought for use of photographic/video/audio recording made of the student during Central Valley Scholars events. Permission is being requested to publish, reproduce and communicate images and/or recording of the student on:

 

• The website and other promotional material related to the Central Valley Scholars;

• In related media and other locations to promote the awards;

• On websites/promotional material of event sponsor;

 

This consent is for an indefinite period of time. Consent is also sought to publish the name and school of the student. With reference to the above, the student grants permission to use, reproduce, distribute, communicate to the public, publish, publicly display, modify, translate, adapt, upload, download in any form or manner and / or permission to incorporate this material into other materials or works in any format or medium for any non-commercial purpose and the right to sublicense those rights for noncommercial purpose. The student can withdraw their consent at any time but must do so in writing or by email to contact@centralvalleyscholars.org.

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Disclaimer 

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The Themtorship Program is run by program professionals who have experience and expertise pertaining to undergraduate university applications. However, by accepting the the program offer it is understood that participation and completion of the program does not guarantee admissions into any university. Further, Central Valley Scholars is not liable for any mis-information or incorrect fillings of any and all applications supported throughout this program, and it is understood that it is the students and legal guardians ultimate responsibility to ensure applications are accurate and up to par. 

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The Themtorship Program was created to support Black, undocumented, and first-generation students in the San Joaquin Valley with their undergraduate application process. However, it is up to the student to input appropriate time and effort into their applications and utilize resources provided by the program as much as possible. Success of this program is contingent on the students active engagement in program activities and trainings, and admissions into universities lies solely on the decision of each university the student applies to. 

 

Liability Waiver

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In participating in the program with Central Valley Scholars, you agree to WAIVE, RELEASE, AND DISCHARGE the Central Valley Scholars, its employees, officers, associates and partner organizations from any and all liability, including but not limited to, any liability arising from the negligence or fault of the entities or persons released, for death, disability, personal injury, property damage, property theft, or actions of any kind which may occur to you during or after the the program, including during or after any travel undertaken as part of the program.

 

Please note, if you are under 18 years of age, it is understood that your parent or guardian has read and agreed to the Themtorship Program Terms and Conditions on your behalf.

 

The Central Valley Scholars reserves the right to amend these Terms and Conditions for commencing and continuing program participants.

 

Any questions about these Terms and Conditions should be directed to:

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Central Valley Scholars
710 Van Ness #141
Fresno, CA 93721

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or contact@centralvalleyscholars.org or (559)205-9382.

 

Last edited March 14, 2023. 
 

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